Portal scouting: Searching for transfers in college football

Two Florida players who are familiar with the NCAA transfer database: receiver Trevon Grimes (8), who transferred from Ohio State before last season, and defensive back Chris Steele, who put his name in the portal last week. [Brad McClenny/Staff photographer]

By Ralph D. Russo, AP College Football Writer

Justin Crouse, director of player personnel for Memphis, makes his first check of the transfer portal around 8 a.m. each day, searching for new names in the NCAA’s database of football players looking for a new school.

He checks again at lunch and one more time — at least — before he calls it a day.

For years, Crouse’s primary duties for Memphis have been identifying and evaluating recruits in high school and junior college. That was pre-portal.

“I would say 40 percent of the time now is concentrating on guys that are leaving other places,” Crouse said.

The NCAA’s new transfer rules have changed the process by which athletes switch schools, loosening some restrictions and leading more players to explore options. Football coaches have responded by throwing more manpower toward monitoring that growing talent pool and scouting the portal.

“We get an alert every day that somebody gets added into the portal, but then we get a weekly breakdown of position, hometown,” Memphis coach Mike Norvell said. “And then trying to collect all the information, the video, to get a sense of who these kids have developed to be.”

The portal is the NCAA’s cryptic name for the database it maintains to track which athletes — in all sports — have notified their schools they wish to transfer. The big change from last year’s rules reform was athletes no longer needed to request permission to transfer. Schools and coaches can no longer stop a transfer and dictate where the athlete goes. The point of the portal was to create transparency and order.

Before rules reform, the transfer process could be clandestine. Because athletes needed permission from their current coach to be contacted by other schools, it encouraged third parties to get involved, an active grapevine filled with high school and 7-on-7 coaches, personal trainers, parents and friends of friends.

“Before it was by word of mouth,” Minnesota coach P.J. Fleck said. “Somebody gave you a call, ‘This guy might be transferring,’ and get going. Now, it’s every day we have people that are in our program checking the portal.”

The portal provides more exposure for the transferring player and, ostensibly, more opportunities. Instead of deals being struck under the table even before players officially were granted their release, now every school in the country has the chance to make a pitch.

“It takes away … the middleman in making the connection,” Norvell said.

Georgia Tech coach Geoff Collins said: “I think it’s beneficial for the players.”

Portal patrol duties tend to fall to the player personnel department — or some equivalent.

Crouse said he prioritizes players from Memphis’ recruiting area and those who play positions of team need. All highly productive players and quarterbacks get a look, too. Crouse compiles background material and film, going back to high school, using services such as Hudl and Pro Football Focus. He then sends that information to the Memphis coaches sorting by position, recruiting area and previous relationships.

Georgia coach Kirby Smart compared working the portal to NFL teams having a portion of their scouting department dedicated to veteran free agents.

“We just happen to have a larger pool (of players), which is the portal,” Smart said. “We know most of the guys on the board because we knew them coming out of high school and so we had a background on that. We said, ‘yeah, we didn’t think that guy was very good there and that’s why he’s leaving. So we’ll pass. That guy is an intriguing guy because we don’t have that position or we just had a mass exodus of three guys leave some position, juniors came out early we weren’t expecting. Better go to the portal, find a good backup.'”

The portal has opened up the process, but ultimately relationships built during high school recruiting still play a major role.

Oregon coach Mario Cristobal said he wants his staff to keep track of players who really liked Oregon coming out of high school but chose to sign elsewhere.

“This is one we may want to keep on a hot file,” Cristobal said. “So if it does happen, then you have the option to act relatively quickly.”

Staffers are on the lookout not just for talent, but fit — on the field and off.

“He went to this college, but he’s from here. Yeah, that raises attention regardless of position,” Collins said. “He’s leaving because he wants to be closer to home. Well, if his home is Dallas then don’t worry, we’re good.”

Background checks might be the most important part of portal scouting. Why exactly is the player leaving?

“There’s always a story,” Norvell said.

It’s those stories that have made some coaches stick to an old-school approach to pursuing transfers.

Georgia State coach Shawn Elliott said if the Panthers bring in a transfer he prefers it to be a player with which the staff is already familiar.

“But you know we do look at (the portal), but like I said I don’t think you want to build your football program with a bunch of guys that have already quit somewhere,” Elliott said.

And that grapevine is still plenty active.

“I think everyone’s just kind of waiting for that bulletin to pop up,” Cristobal said. “But I think everyone speculates as well.”


  1. i am 100% for the portal. ive seen too many times when guys wanted to be here, but we went with some guy the newspaper put a bunch of stars by his name. the portal helps correct that. if a slot is going to someone, and its not the right fit, trial and error should prevail for both sides. i dont like those that leave bad mouthing the program that gave him an opportunity, but the transfer itself is good. weve had some great transfers, in the past, and recent years, my favorite is luke del rio, but we have a few guys right now that brought good football with them. i know we just lost some guy that got in a police report , maybe innocent, but anyone we lose, i am convinced we will bring in a better replacement most times.

    • I agree with you, mveal. Shawn Elliot, coach of Georgia State, said, “I don’t think you want to build your football program with a bunch of guys that have already quit somewhere” The operative word here is “quit.” Each transfer has its own story, and the ones that just plain quit on the program that gave them their first opportunity, imho, should have an asterisk by their names when they enter the transfer portal, and caveat emptor!

  2. I definitely see both sides of this. I think the “trial And error” comment is spot on. You don’t know until it happens. We think a kid is a good fit but trial and error show he may not be. So it is good for him and us to transfer and find a better fit. On the other hand, like everything else, expect abuse and extremes. Free agency is a blessing and a curse. Players will be recruited in the middle of games. Finding a balance will be interesting as time goes on with this thing. I hope we can find some good fits for us through the portal.

  3. With the portal, the initial recruiting process may take on less importance. When a player signed elsewhere, it was over. Now I can see programs and teams looking at players more as free agents. If things aren’t working out, come here. Of course you can’t make first contact but a coach or somebody could put a “bug” in a recruit/player’s ear and they enter their name into the portal. Boom, back on the market. 4 year commitment is now 1 week+ commitment. Ie: McCoy from USC to Texas. This is good for the players even though they don’t learn “commitment.” At least they aren’t more committed to places like BAMA more than BAMA is to them. Think that’s why you saw Anoma enter his name in the portal. Saban re-recruited him away from Maryland.

    Pretty sure our 2019 recruiting class is no longer a top 10 and probably not top 15 class with the loss of Black, Jones and Steele for those who follow recruiting rankings. Can’t coach players who aren’t on your roster. Recruit to the maximum number with loss not just to the maximum number. Robbie said he hoped for an uneventful off-season. We’ve had the supernova of off seasons. August can’t get here soon enough.